Crew Payroll Controller

Manage and deliver accurate monthly seafarer payroll, reconcile manning agent disbursements, oversee crew cash management, and ensure timely compliant payments across a multinational fleet. The role is accountable for managing vessel crew payroll activities and overseeing manning agent disbursement accounts. The position operates within a multinational setting where English is the primary working language. Responsibilities Monthly review of D/A statements received from manning agents, validating payments against actual days served on board and additional costs such as flights, medical expenses, and transportation Examination, budgeting, and authorisation of crew related invoices in line with the company’s invoice approval procedures Full ownership of the monthly crew payroll process, ensuring accurate and timely execution Application and enforcement of company payroll policies to guarantee all crew payments are processed correctly and without delay Detailed monthly verification of portage bills and reconciliation of entries within the accounting system Oversight of vessels’ onboard monthly cash management, including review and approval of submitted records Tracking and control of crew loans and payments made during leave periods Preparation and processing of monthly crew allotments for approval, ensuring compliance with company guidelines Acting as the primary point of contact for vessels regarding salary and payment related queries Close coordination with crew coordinators to monitor sign off schedules and ensure records are updated prior to payment approvals Maintenance of up to date crew personal records, reflecting all transactions, requests, and communications Review, documentation, and approval of crew travel and expense claims Requirements A recognised bookkeeping qualification with a minimum of three years’ relevant professional experience is required. Candidates must have proven hands on experience managing payroll specifically for seafarers, as payroll experience from other industries alone will not be sufficient. Alternatively, crew operators who have directly handled the full seafarer payroll cycle will also be considered. Strong proficiency in Microsoft Office is essential, particularly Excel and Outlook, along with fluency in English. The ideal candidate is organised, detail focused, proactive, and works well within a team, demonstrating a positive and respectful approach. Previous experience within the maritime industry and familiarity with ERP systems will be viewed as an advantage.